Spaceport Facilities Manager

Job Title:                                Spaceport Facilities Manager
Department:                        Spaceports Business Unit
Reports To:                           Director of Facilities
FLSA Status:                         Exempt

BASIC PURPOSE:

This position supports the Director of Facilities and other Space Florida staff by organizing, coordinating, reporting, and executing facilities-related spaceport projects. This position involves communicating with team members, vendors, and contractors to monitor project schedules, budgets, deliverables, and contract requirements, as well as performing periodic site visits as directed. The Facilities Administrator will coordinate and engage in the implementation of general, emergent, custodial, growth-related, and preventive facilities maintenance activities provided through O&M contracted resources across all Space Florida’s property portfolio, working within the limits of organizational policy.

ESSENTIAL ACCOUNTABILITIES or TASKS:

• Provide critical historical and recent data regarding the nature, extent, cost, and quality of contractor-provided facilities maintenance activities in support of the Facilities Management Planning process.
• Implement the Space Florida Facilities Maintenance Plan through the management of contracted resources providing emergent, general, preventive, and growth-related maintenance and installation services in keeping with specific requirements and to ensure the maintenance and value of Space Florida’s property asset portfolio, including CMMS.
• Document contractor assignments, time, costs, and quality of results in the work order system and track contractor performance through computerized progress application.
• Evaluate the performance of contractors and work with representatives to resolve quality or cost inconsistencies or concerns to ensure contractual compliance and meet quality and efficiency KPIs. Provide budget oversight and approve invoices for contracted services.
• Provide data and consultation related to anticipated staffing, life cycle cost, asset replacement, safety, reliability, maintainability, regulatory compliance, customer service and other maintenance impacting factors related to signification maintenance issues and planning considerations for existing assets and new projects.
• Identify and implement best practices for the department and develop metrics to evaluate and ensure performance meets expectations and contractual requirements.
• Ensure all Facilities Maintenance contractors and staff are fully aware of defined building maintenance and project related safety practices and that work performed is fully compliant with safety standards and practices.
• Reach out to third-party vendors, consultants, and contractors to communicate scopes of work, receive quotes and invoicing, and ensure vendors meet contract requirements, schedule commitments, and invoicing standards.
• Performs periodic site inspections and safety walk-downs of Space Florida facilities, detects, and reports cosmetic, functional, or questionable materials, installations, or conditions to the Director of Facilities.
• Perform periodic site visits to verify the completeness of work, monitor efficiency, and physical safety compliance.
• Assist with planning and scheduling project timelines and milestones using tools and systems provided, and frequently coordinating with team members to maintain the accuracy of schedules due to updates in work progress..
• Tracks and communicates open action items, deliverable progress, and budget status.
• Assist facilities staff with security matters and access to Space Florida facilities.
• Review invoices received, note issues or discrepancies, and assists managers with interpretation, approval, and processing of invoices for spaceport projects to assure timely and accurate payments.
• Provide 24/7 support with two-hour response timing for urgencies.
• Provide administrative support for the Director of Facilities, as required.
• Assure the development, availability, coordination, and communication of procedures for facility operations and maintenance.

SUPERVISION:

• Camp Blanding Facilities Manager
• Camp Blanding Facilities Assistant
• Monitor, judge, and calibrate performance of O&M contractor.

MINIMUM QUALIFICATIONS REQUIRED:

• Advanced Vocational Training or bachelor’s degree in construction engineering, Facilities Engineering, or Electrical Engineering Technology desired.
• Significant understanding of project management and facilitation, maintenance standards, processes, and related scheduling, invoicing, and quality standards.
• Three or more years of facilities coordination or support experience.
• Three years of Computerized Maintenance Management Systems experience.
• Two or more years’ experience in commercial or industrial facilities responsibility where experience and education combination provide sufficient background to meet job requirements.
• Familiarity with NASA and/or Space Force policies, geographical landscape, and regulations a plus.
• Competency in the provision of administrative functions including document preparation, filing, organization or documents and other related general office routines including advanced competency in Microsoft Office 365 tools.
• Capable of working autonomously and within a team environment.
• Experience with Project Management software.
• Intermediate experience with Microsoft Office software.